JOB DESCRIPTION / SCOPE OF WORK
Position Title: Logistics Advisor
Location: State of Kebbi
This Scope of Work (SOW) defines the services to be provided by the Logistics Advisor to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in implementing USAID’s Global Health Supply Chain – Procurement and Supply Management (GHSC -PSM) in Nigeria.
Background: The objective of the USAID Global Health Supply Chain Program – Procurement and Supply Management one-award IDIQ contract is to ensure an uninterrupted supply of health commodities to prevent suffering, save lives and create a better future for families around the world. IDIQ has four mission orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and the United States Family Planning and Reproductive Health Program. USAID. GHSC-PSM provides health product procurement services and systems strengthening technical assistance that addresses all elements of a complete supply chain. The four mission orders are implemented in Nigeria.
The Logistics Advisor will be responsible for coordinating commodity logistics activities in the assigned state for the GHSC-PSM project in Nigeria.
Main tasks and responsibilities (essential functions)
The Logistics Advisor, working through the State Logistics Management Coordination Unit (LMCU), will be responsible for.
Facility Level Replenishment and Reporting:
Ensure that the “stock on hand” of donor-purchased health products at health facilities is at all times within the min/max range established for each product by supporting the LMCU to:
- Facilitate state-level data collection
- Facilitate data review at the state level (facility reporting accuracy)
- Facilitate data entry into the National Logistics Management Information System (LMIS) reporting tool
- Support assessment activities (EUV, state warehouses, storage facilities, supply chain, etc.)
- Submit bi-monthly replenishment orders for quantities of each product purchased by the donor not exceeding the allocated value of the product made available to the State from the national stock supply of the donors,
- Submit emergency orders if/when stock levels purchased by donors fall below min/max values between fortnightly distributions
- Support replenishment trend analysis and consumption data pattern analysis to help oversee and identify future distribution needs.
Reception at the establishment level:
- Share the distribution plan with identified stakeholders within the state
- In conjunction with the W&D Advisor, develop a schedule to monitor 3PL distribution services delivering donor-funded product deliveries (appropriate trucks, delivery times, etc.)
- Coordinate with IP SDPs and other stakeholders to ensure facilities have appropriate staff with signing authority during delivery windows, facilities conduct a full review of quantities of each product delivered against proof of delivery, that the facilities inspect the quality of the products being delivered, and the facilities carefully noting any discrepancies on the proof of delivery document before accepting delivery.
- Receive copies of PODs from the 3PL distribution and share them with LMCU.
- Escalate any discrepancies in the quantity of delivered products or quality issues
- Oversee review of PODs to detect any issues and address/escalate accordingly.
- Provide feedback to regional and central W&D team on delivery issues
Facility level storage:
- Coordinate with SDPs/IPs and other stakeholders to ensure commodities procured by donors at health facilities are stored and managed in accordance with World Health Organization (WHO) guidelines and good practice inventory control.
State Central Medical Store:
- Support the state to strengthen storage practices at the central medical store, implementing best practices and improving state systems.
- Support routine distribution of LLINs in malaria-supported states
Coordination and Governance:
- Support monthly meetings of the State PSM TWG, providing technical input and information regarding supply chain activities of GHSC-PSM supported program areas.
- Support the conduct of the semi-annual ART Focal Person meeting.
- Support State Health Partners Meeting
- Support state programs in the development of their annual work plan and periodic review.
- Facilitate periodic visits to health facilities, by the GHSC-PSM monitoring and evaluation team, to monitor the implementation of supply chain activities that support service delivery and report on results to the regional director.
- Provide state-level reports to the Regional Director on the status of health product inventory at state health facilities and warehouses that have inventory allocated to their state
System strengthening and collaboration with other donors:
- Work with other USAID-supported PIs to coordinate program activities and promote synergy among partners.
- Work with stakeholders to conduct joint monitoring and support visits.
- Work with stakeholders to conduct tailored capacity building activities to address identified gaps
- Conduct joint routine review of data quality issues with all relevant stakeholders and develop appropriate strategies to address identified issues.
- Ensure product availability for all partner programs when within the mandate of GHSC-PSM
Merchandise loss report:
- Immediately report the loss of commodities purchased by donors and the government at health facilities or during distribution to the regional manager. Losses will include expirations, theft, inventory discrepancies, damage to products during handling, damage to product quality, etc. during the guard of State agents in warehouses and/or health establishments.
- Facilitate the collection of a police report on the incident to determine the root cause and preventive action
- Maintain a good knowledge and understanding of all office rules and procedures as outlined in the Field Office Policy Manual.
- Support the achievement of overall project objectives as needed to ensure project performance.
- Perform other duties as directed by regional managers
- Bachelor’s degree in pharmacy, public health, medical laboratory science, logistics management or other related sciences.
- Specific experience in supply chain and programming related to HIV/AIDS, TB, FP, MNCH or Malaria strongly desired.
- At least 5 years of relevant work experience
- Experience working on a USAID or donor funded project required
- Good knowledge of the use of Microsoft Office, in particular word, excel and power point
- Excellent organizational and coordination skills
- Excellent communication and interpersonal skills
- Fluency in English is required
The Logistics Advisor will report to the Regional Director, Region 5, or designate.
Working conditions/duration of assignment
This is a long-term position for the duration of the contract.
How to register
Qualified candidates should click on the link below to view the JD/scope of work and apply.